Granted pursuant to CSC Resolution No. 1302714, dated 17 December 2013 (Grant of Foreign School Honor Graduate Eligibility)

WHO ARE QUALIFIED FOR THE GRANT OF FSHGE

The following individuals shall be entitled to the grant of FSHGE upon submission of required documents:  

1. Filipino citizens who graduated summa cum laude,  magna cum laude, cum laude, or its equivalent in their baccalaureate degree beginning school year 1972-1973. Applicable Philippine law and rules shall be observed in resolving issues/concerns on  citizenship;

2. Graduated from a reputable foreign school as verified by the DFA, through the Philippine Foreign Service Posts (if from countries which are not members to the Apostille Convention), or apostillized by competent authority from foreign government (if from countries which are not members to the Apostille Convention);

3. Have not been found guilty of any crime involving moral turpitude or of infamous, disgraceful or immoral conduct, dishonesty, drunkenness or addiction to drugs;

4. Have not been previously found guilty of offenses relative to, or in connection with, the conduct of a civil service examination; and

5. Have not been dismissed from the government service for cause.

APPROPRIATENESS OF FSHGE

The FSHGE shall be considered appropriate for first and second level positions in the government that do not involve practice of profession and are not covered by bar/board/other laws.

DATE OF EFFECTIVITY OF FSHGE

The date of effectivity of FSHGE shall be the same as the date of issuance of the eligibility.

PERIOD OF FILING OF APPLICATION FOR FSHGE

There shall be no prescriptive period in the filing of applications.

OTHER POLICIES ON FSHGE

Policy on Grant of Foreign Service Honor Graduate Eligibility (pursuant to CSC Resolution No. 2000349 dated 11 February 2020 re: Amendments on the Documentary Requirements)

The Philippines officially became a party to the Apostille Convention on 14 May 2019. With the Apostille Convention’s force and effect in to the Philippines, documents executed and apostollied in Apostille countries, except for Austria, Finland, Germany and Greece, no longer need to undergo authentication (legalization) by the concerned Philippine Embassies/Consulates if the country of destination of the authenticated document is already a member of the Apostille Convention like the Philippines.

With this development, the Commission resolveds to amend, Item 5 (Documentary Requirements), paragraphs (h), (i) and (j) of Guidelines Implementing the Grant of the FSHGE to CSC Resolution No. 1302714 (circularized under OM No. 23, s. 2015) as indicated in the Specific Documentary Requirements.

DOCUMENTARY REQUIREMENTS FOR SUBMISSION BY APPLICANTS

General Documentary Requirements

1. Duly accomplished CS Form 101-K (December 2013);

2.  Three (3) pieces of identical I.D. pictures taken within the last three (3) months prior to the filing of the application with specifications, as follows

a. passport size (4.5 cm x 3.5 cm);

b. printed on quality photo paper;

c. in white background;

d. in standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1” below the chin);

e. in bare face (without eyeglasses/colored contact lens, or any accessory that may cover facial features; facial features not computer-enhanced)

f. showing left and right ears; and

g. with full name tag

Note:

The name tag must legibly show the applicant’s signature over the complete printed name in the format First Name-Middle Initial-Last Name-Extension Name (if any); and

The name tag should not be computerized, meaning, the applicant should have his/her picture taken while holding his/her written name tag.

Illustration:

3. Original and photocopy of any of the following I.D. cards, which must be valid (not expired) upon the filing of the application, bearing the applicant’s complete name, picture, and signature, and the issuing officer’s name and signature:

a. Driver’s License / Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s License; O.R. alone is not allowed) / Student Driver’s Permit;

b. Passport (with signature of the applicant);

c. SSS I.D. Card;

d. GSIS UMID Card;

e. Voter’s I.D./Voter’s Certification Card;

f. BIR/Taxpayer’s I.D. Card (ATM type/laminated card with picture type);

g. PhilHealth I.D. Card (must have the bearer’s name, clear picture, signature and PhilHealth number);

h. Current Company/Office I.D. Card;

i. School I.D. Card (must be duly validated for the current school year);

j. Police Clearance/Police Certificate (with picture);

k. Postal I.D. Card;

l. Barangay I.D. Card;

m. NBI Clearance;

n. Seaman’s Book;

o. HDMF Transaction I.D. Card;

p. PWD I.D. Card;

q. Solo Parent I.D. Card;

r. Senior Citizen’s I.D. Card; or

s. PhilSys ID Card

Note: Any other I.D. card NOT included in the above list shall NOT be accepted. Alumni, association, membership, and health I.D.s, including ATM cards, shall NOT be accepted.

4. Original and photocopy of the Birth Certificate of the applicant issued/authenticated by the then National Statistics Office (NSO), now Philippine Statistics Authority (PSA). In case the NSO or PSA Birth Certificate is not legible, or if the NSO or PSA has duly issued a negative certification of birth (NSO or PSA CRS Form No. 1) printed in NSO or PSA security form, the applicant shall, in addition, submit the original and photocopy of his/her Birth Certificate issued/authenticated by the Local Civil Registrar;

5. For married female applicants, the original and photocopy of Marriage Certificate issued/authenticated by the NSO or PSA. In case the NSO or PSA Marriage Certificate is not legible, or if the NSO or PSA has duly issued a negative certification of marriage printed in the NSO or PSA security form, the applicant shall, in addition, submit the original and photocopy of her Marriage Certificate issued/authenticated by the Local Civil Registrar;

6. Certification executed by the applicant that he/she has no pending administrative and/or criminal case before any court/authorized body, and that he/she has never been found guilty/convicted of any administrative offense and/or crime, using the prescribed CSC SPEL Form 1, April 2012; and

7. If filing of the application is through a representative:

a.  Authorization letter executed by the applicant; and

b.  Original and photocopy of at least one (1) valid I.D. card of the representative as listed under Item no. 3 hereof.

Specific Documentary Requirements:

1. For applicants presenting documents originating from countries who are not member to the Apostille Convention (Austria, Finland, Germany and Greece), Certification on the honors received and baccalaureate degree earned, duly signed by the authorized/registrar of the foreign school/college/ university bearing the seal of the college/university, and duly authenticated by a Philippine Foreign Service Post. The Certification must state/indicate the equivalent Latin honor in cases of honors with name/title different from the Latin honors summa cum laude, magna cum laude, or cum laude. This Certification is not the Diploma and is separate from the Transcript of Record;
   
   For applicants presenting Certification on the honors received originating from countries which are members to the Apostille Convention, authentication is still required, but this time with an Apostille instead of an Authentication Certificate (“red ribbon”) as proof of authentication.

2. For applicant presenting Transcript of Records originating from countrIes which are not members to the Apostille Convention (Austria, Finland, Germany, and Greece), the Transcript of Records certified as true copy by the foreign school (with English translation as applicable) and duly authenticated by the Philippine Foreign Service Post with jurisdiction over the foreign school is required;

   For applicants presenting Transcript of Records originating from countries which are members to the Apostille Convention, authentication is still required, but this time with an Apostille instead of an Authentication Certificate (“red ribbon”) as proof of authentication.

3. For applicant presenting documents originating from countries which are not members to the Apostille Convention (Austria, Finland, Germany and Greece), the Certification from the Department of Foreign Affairs (DFA), through the Philippine Foreign Service Posts, on the status of operation of the foreign school duly signed by authorized DFA official, affixed with DFA official dry-seal, and printed on DFA official letterhead. (Agency to agency); and

   For applicants presenting documents originating from countries which are members to the Apostille Convention, the certification on the status of the operation of the foreign school should come from the foreign government which has supervision over the school concerned. The certification issued by the foreign government must be apostillized for it to be used in the Philippines

4. Certification from the Commission on Higher Education (CHED) on the comparability/equivalency of the course/degree taken abroad with a course /degree earned in the Philippines duly signed by the authorized CHED official, affixed with CHED official dry-seal, and printed on CHED official letterhead. (Agency to agency).

   The CSC-RO/FO may require other documents as it deems necessary in verifying the authenticity of information supplied by the applicant.

WHERE TO FILE APPLICATIONS FOR FSHGE

Properly accomplished CS Form 101-FSHGE (CS Form 101-K (December 2013), together with the pictures and other documentary requirements, must be submitted to the nearest CSC Regional Office/Field Office where the applicant is currently based

MODES OF FILING OF APPLICATION FOR FSHGE

A. By the Applicant in Person;

This mode of filing an application involves the applicant himself/herself going to the CSC RO concerned, or to any of its FOs, to personally submit his/her application and documentary requirements. This is the most recommended mode of application filing, as this will allow interview of the applicant as to his/her qualifications and other circumstances relevant to his/her application for eligibility grant.

B. Through Representative;

This mode involves a representative of the applicant going to the CSC RO concerned, or to any of its FOs, to submit the application and documentary requirements.

Filing of application through a representative shall require the submission of the following additional documents:

- Authorization Letter executed by the applicant; and

- Original and photocopy of at least one (1) valid I.D. card of the representative.

Note: While filing of application may be coursed through a representative, the applicant shall be required to appear personally before the CSC RO for the proper issuance and acceptance of the Certificate of Eligibility (COE), should the application be approved. Representative/s shall not be allowed to receive the COE on behalf of the applicant-grantee

C. Through Conduit CSC Regional Office (RO); and

This mode involves applicants who have moved to or are presently based in another region that is far-off from the authorized CSC RO having jurisdiction over their cases.

In this instance, an applicant concerned, or his/her representative, may file the application to the CSC RO nearest the applicant’s present place of residence or work. Said CSC RO shall act as conduit between the applicant and the authorized CSC RO in facilitating acceptance of the application, and release of the corresponding COE should the application for eligibility grant be approved.

This mode of application filing takes time, considering that communications between the conduit CSC RO and the authorized CSC RO are dispatched at least via registered mail.

D. Through Mail

This mode involves the applicant sending his/her application and documentary requirements (including originals) to the CSC RO concerned through either registered mail, or courier. This mode takes time in view of anticipated exchange of communications. Delays and lost of documents through the negligence of the courier is beyond the control of the CSC RO concerned.

SCHEDULE OF FEES

Applications filed at the CSC Field Office shall be charged only the Evaluation Fee considering that the applications will be forwarded to the CSC Regional Office (RO) for review and final evaluation, and processing of Certificate of Eligibility.

Applications filed through Conduit CSC Regional/Field Office or through Mail (registered mail, or courier) should enclose a Postal Money Order borne in the name of the CSC Regional Office concerned in the amount of Php200.00 representing payment for the Evaluation Fee.